Equipment Committee Minutes

Meeting date: 2003 September 29

Attending: Baker, Burmester, Chang, Desmedt, Duan, Gaitros, Gopalan, Sprague, Yasinsac (left before vote)

Topics Discussed:

1. draft Organization and Charter document
2. agenda for next meeting

Votes Taken:

1. Approved revised draft Organization and Charter document (see revised HTML copy on line for review) 8 for, 0 against, 0 abstaining (proposed by Wayne Sprague, seconded by D. Gaitros).

Actions Assigned:

1. Baker: write up minutes, produce edited copy of charter document, post both.
2. Chang: take minutes at next meeting.
3. All: review edited copy of charter document
4. All: review existing policy documents, i.e.:
   • Polices on Departmental Computing Equipment
   • System Group policies, including:
     • Computer Access and Usage Policy
     • Wireless Network Usage and Policy Agreement
     • Software Licensing Software Purchase Form
     • Equipment Loan Form
     • Equipment Use Request
5. All: consider and propose whether modifications to any of the above are required, and what additional policies may be required. Consider in particular issues related to the location and relocation of computer equipment.

Order of Business for Next Meeting:

• Review existing policies, and decide whether to continue or modify them.
• Address the need for a policy on movement of equipment.