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Travel Authorization Form for Faculty

All travel must be approved in advance, via a Travel Authorization Request (TAR) form.

Please file in the appropriate information below; it will be automatically sent to the departmental travel representative, who will let you know when the form is ready to be signed. Also, please print out a copy of the form you send, as a backup.

If you are not already familiar with the State of Florida rules regarding allowable travel expenses, it would be a good idea to learn more about them by following this link.

General Data (applicable to all requests)

Name:
Email Address:
Position:
Destination:
Departure Date: Departure Time:
Return Date: Return Time:
Purpose of Trip: (e.g., to attend the ACM Symposium on High Reliablity Computing)


Will this trip conflict with a class that you are scheduled to teach?
  1. Yes
  2. No
If you answered yes, please indicate the arrangements that you have made for the class(es) in your absence:

Do you want expenses of the trip to be paid from a budget administered by FSU?

  1. Yes
  2. No
If your answered yes, please fill in the remainder of the form. Otherwise, proceed to the bottom of this page and press submit (after checking your data).

If you are wanting expenses of the trip to be paid from a budget administered by FSU , are you requesting a travel advance?

  1. Yes
  2. No

Information when you want expenses of the trip to be paid from a budget administered by FSU:

Please be sure that you:

  1. Retain all receipts.
  2. Turn in all receipts with your request for reimbursement.
Budget Number:

FSU Employee ID:

Benefit to state/sponsored project (Note: This field must be filled in order to process this form. Please provide a clear, concise, statement of the benefit your travel will provide to the State of Florida of to a state-sponsored project. For example, Professional development, Public service, Dissemination of research results, Student recruitment, and Seeking sponsor for research. Do not use abbreviations or acronyms).


Names of others attending from the Computer Science Department:

Itinerary (Note: In case of multiple places of visit fill the information up with the details):


Is this travel international?

  1. Yes
  2. No

Expenditure breakdown:

Airline and cost (Note: There are State of Florida restrictions on which air carrier you can use and the allowable cost. If you are not familiar with these rules, please follow this link to read about them.):

Hotel (Give name, nights, and cost. Note: There are State of Florida restrictions on allowable hotel expenses. If you are not familiar with these rules, please follow this link to read about them.):


Auto Rental (Class B. Give company, days, and cost. Note: There are State of Florida restrictions on which auto rental company you can use and the allowable cost. If you are not familiar with these rules, please follow this link to read about them.):


Private Mileage:

Is there a registration fee?

  1. Yes
  2. No
If so, specify the registration fee:

Is the registration fee to be pre-paid by Florida State University? Example: Advance registration – to meet an early bird registration deadline. Please provide a completed registration form to the department travel representative.

  1. Yes
  2. No

If meals are included in conference registration fee?

  1. Yes
  2. No
Per Diem (Meals based on per day in USA):
  1. Yes
  2. No
Per Diem (International):
  1. Yes
  2. No

Incidental Expenses (Cab-fare, parking, etc):

Does the conference have a webpage?

  1. Yes
  2. No
If so, enter the URL:

Other Comments/Instructions (For example, a statement about what meals are included in the conference registration fee, a statement about any 'comp' meals and lodging that should not be included in the cost estimate and budget encumberance, information about budget splitting if needed, and information about cost sharing with external sources.):

Note: Like your paycheck, all reimbursements are directly deposited via EFT into whatever bank account you have set up in OMNI.

Non-Reimbursable Expenses

  • Meals included in conference fees
  • Airline stopover charges or additional rerouting of air flight when made for personal convenience
  • Car rental charges over the compact car rate, unless justified
  • Driver's license or renewal fees
  • Actual operating expenses for personal vehicles
  • Traffic or parking violations and fines; court fees
  • Personal expenses (toiletries, salons/barbers, city tours, golf fees, country club dues, health and fitness fees, pet care, shoe shine, souvenirs, personal entertainment, baby-sitting, hotel in-room movies and mini-bar sevices, newspapers)
  • Food service tips
  • Unauthorized trips

Please verify all information before submitting:

  • Please remember that you must turn in a copy of the program/agenda.
  • Please retain all receipts.
  • Please turn in all receipts at one time together with your request if you want expenses of the trip to be paid from a budget administered by FSU.
Thank you!

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