The faculty of the Florida State University Department of Computer Science has drafted and adopted these Bylaws in order to define a set of principles, organizational structures, and procedures that will enable the smooth and effective operation of the department in furtherance of its mission.
Each faculty member has an equal responsibility in furthering the academic goals and in maintaining the academic excellence of our department. This will be achieved in an atmosphere of collegiality and constructive cooperation.
The Voting Membership of the department resides in the Computer Science faculty, defined as follows:
tenure-track faculty: consisting of those employees having tenure in the Department of Computer Science or those who are earning time creditable towards tenure in the Department of Computer Science;
non-tenure track faculty: consisting of those full-time employees in the ranks of Assistant in CS, Associate in CS, Assistant Scholar/Scientist/Engineer or Associate Scholar/Scientist/Engineer and for which the department chair signs off on the Assignment of Responsibilities (AoR).
Faculty meetings are typically called by the department chair, but may also be called by petition to the department chair of four voting members. In the latter case, the meeting is to be held within one month. Minutes will be kept and shall be made available to members. At the request of any voting member, Robert's Rules of Order shall be invoked.
Except where these Bylaws specify a different procedure, decisions made by the faculty will be by a vote conducted at a faculty meeting, by letter ballot, or by e-mail ballot. For a faculty meeting, one half of the Voting Membership that are eligible to vote on the measure under consideration constitutes a quorum, and passage of a measure requires a majority of the Voting Membership that is present and eligible to vote on the measure. Passage of a letter or e-mail ballot requires a majority of the Voting Membership that is eligible to vote on the measure. Except where these Bylaws specify differently, all the Voting Membership is eligible to vote.
In addition to whatever other matters are proposed for vote at a faculty meeting, the following matters shall be subject to approval by vote of the faculty as described:
Curricular changes involving creation, deletion, and modifications of requirements for majors, certificate programs, and degree programs.
The entire Voting Membership is eligible to vote on these issues, except that for graduate curriculum issues only members with graduate teaching status are eligible to vote.
Creation and termination of degree programs and their majors require approval by a two-thirds supermajority of the eligible Voting Membership.
Prior to sending the Dean of the College a recommendation for an offer of new employment in a faculty position, the department chair will conduct a poll of the Voting Membership. For tenure track positions, only the tenure track faculty are eligible to vote in the poll.
In addition, recommendations regarding offers of new employment with tenure, and offers of new employment at the ranks of Associate Professor or Professor, shall be subject to the same balloting processes specified in 4.1 (Promotion and Tenure Committee) for internal candidates for tenure and promotion to the respective ranks.
The department chair is the chief administrator of the department. The department chair shall be appointed by the Dean of the College. All other department administrative positions and committees will be appointed by the department chair, with the exception of the Faculty Evaluation Committee, the Teaching Evaluation Committee, the Promotion and Tenure Committee, and the Department Chair Selection Committee, which are formed in accordance with the provisions as described in Section 4. The department chair will ensure that all department members are informed on matters of policy.
The term of the department chair is three years. In the third year of a department chair's term a Department Chair Selection Committee will be selected and will recommend to the Dean a slate of department chair candidates for the next term, as described in 4.2.2 (Department Chair Selection Committee). If the department chair position becomes vacant before the end of a term, the same process will be invoked as needed to fill the vacancy.
An associate department chair shall be appointed by the department chair, and shall assist the department chair in administration of the department, as delegated by the department chair. The associate chair is responsible for supervising the TAs in the department. In performance of such delegated responsibilities, the associate department chair shall act with the administrative authority of the department chair.
These Bylaws establish and define the responsibilities of certain committees. Some of these committees are elected by the faculty; the others are appointed by the department chair. In addition to these committees, the department chair may create and appoint additional administrative committees for specific purposes. Except as specified otherwise in these Bylaws, committee members will come from the Voting Membership of the department. The chair of an elected committee is elected by the committee members. The chair of an appointed committee is appointed by the department chair.
Recommendations for promotion and tenure are made by the Promotion and Tenure (P & T) Committee. This committee is comprised of all the tenured faculty members and tenure-track Associate and Full Professors in the department. For ballots involving tenure, only the tenured faculty vote. For ballots involving promotion to Associate Professor, only the Associate Professors and Full Professors vote. For ballots involving promotion to Full Professor, only the Full Professors vote.
This committee will consider all faculty below the rank of tenured full professor for promotion or tenure, or both, if applicable, each year. The P & T Committee will use the FEC Folders for purposes of forming a recommendation decision. Upon being recommended by the P & T Committee, the preparation of the nomination binder is initiated as per Faculty Handbook guidelines. This binder is reviewed by the P & T Committee before leaving the department.
The elected committees are the Department Chair Selection Committee and the Faculty Evaluation Committee.
Election of committee members for the Department Chair Selection Committee and the Faculty Evaluation Committee shall be conducted at a meeting of the faculty. All the voting members of the department are entitled to vote in the election of these committees, unless specified otherwise in these Bylaws. Elections shall be conducted by a faculty member chosen to serve as Secretary for the occasion by the department chair. Voting shall be done by secret ballot in a meeting of the faculty called by the department chair and announced to the faculty at least two weeks in advance.
Selection of members of the committee shall be one at a time in the following manner: The Secretary calls for nominations from the faculty. Once nominations are made, a vote is taken to select one member of the committee from those nominated. A member of the committee must be elected by a majority vote of the faculty present at the meeting. This process is repeated sequentially for each of the membership slots. In case no nominee obtains a majority, a runoff is held between the nominees with the highest two vote counts (not necessarily distinct) on the previous ballot. If, after repeated ballots, the tie still holds, the tie is resolved as follows: The person who has served most recently on the committee loses (i.e., is not selected for membership); secondarily, the person of lower academic rank loses; tertiarily, the person with fewer years of employment at FSU loses. In cases where these rules do not resolve a tie, the Secretary may attempt to select committee members by unanimous agreement among himself or herself and the faculty members involved in the tie.
This committee is responsible for recommending candidates for department chair to the Dean. A new committee is elected either early in the final year of a term of a sitting department chair, or when the department chair position becomes vacant before the end of a term.
Four members of the Department Chair Selection Committee shall be elected from the Computer Science faculty. The committee will comprise these four members together with whatever outside members may be appointed by the Dean. The election procedure is specified in 4.2.1 (Committee Election Procedure).
This committee will recommend a slate of candidates to the faculty for ratification. The minimum number of candidates will be as requested by the Dean. It is permitted that this slate include the incumbent. A two-thirds majority of the Voting Membership is required for ratification of the slate. When a recommendation is ratified, it will be forwarded to the Dean of the College.
The Faculty Evaluation Committee (FEC) is responsible for annual peer evaluations of faculty, which shall be used as input to the annual evaluation performed by the department chair. In addition, the FEC is responsible for reviewing and approving the department chair's recommendations regarding salary increases and doctoral directive status. The department chair, in consultation with the FEC, is responsible for departmental recommendations for awards and other opportunities for special recognition of merit and achievement within the university.
This committee has four members, elected by the faculty according to the procedures in 4.2.1 (Committee Election Procedure). All of the Voting Membership that are subject to evaluation by this committee are eligible to vote on the committee membership. Only members of the tenure-track faculty are eligible to serve on the FEC, and at most one non-tenured member shall serve in any year.
The document "Procedures and Criteria for Evaluation and Promotion, Tenure, and Salary Increase Recommendations (FEC Procedures)" details the FEC procedures and the FEC Folder contents and format, and shall be approved by the faculty. Evaluations are based on the FEC folders, the criteria defined in the FEC procedures, and evidence as to degree of satisfaction of these criteria, relative to the mission of the University and the Department and the duties assigned to the person being evaluated.
Each standing committee appointed by the department chair is required to have a charter that is available online to the department. The original charter and subsequent amendments to the charter shall be approved by the faculty. It is the responsibility of each committee chair to call meetings and to meet as frequently as necessary for the committee to fulfill its responsibilities.
The department chair shall appoint the following standing committees, subject to the restriction that membership in committees charged with matters limited to the graduate program be limited to members of the graduate faculty.
This committee is responsible for oversight of the undergraduate curriculum, including approval of new course proposals, modifications to existing courses, and textbook choices for all undergraduate courses. The committee is also responsible for proposing degree program requirements and new undergraduate degree and certificate programs to be approved by the faculty.
This committee is responsible for oversight of the graduate curriculum, including approval of new course proposals and modifications to existing courses. The committee is also responsible for proposing degree program requirements and new graduate degree and certificate programs to be approved by the faculty.
This committee is responsible for oversight of the progress of all Ph.D. students. The committee consists of a core that is appointed by the department chair, together with any other Department faculty with doctoral directive status who elect to participate. The student's dissertation advisor is not allowed to participate in the evaluation of his/her student. Meetings of the committee should be announced to all CS faculty. The Portfolio Evaluation Committee determines whether or not students should continue in the program. The duties and procedures are further described in the FSU Graduate Bulletin.
This committee is responsible for evaluating applications for graduate admission and financial aid, determining which students are admitted and which are offered financial aid. The committee maintains a ranked list of students who have applied for financial aid. When an E&G funded assistantship becomes available, the rank order list is used to help decide which student should receive the appointment. The committee may be called upon by the department chair to resolve disputes about the hiring and firing of E&G funded assistants.
This committee is also responsible for recruiting graduate students, and generally working to continually improve the caliber and numbers of our graduate student population. The committee is expected to take initiative and exercise creativity in accomplishing its mission.
This committee is responsible for recruiting faculty in years during which positions will be filled. Responsibilities include defining priority areas for recruitment, actively seeking strong faculty candidates, reviewing and ranking applications, selecting candidates for interviews, and arranging for hosts for the visits of candidates.
This committee is responsible for developing policies of the department in the area of computing infrastructure subject to approval by the chair and ratification of the Voting Membership. The committee may be called upon by the department chair to adjudicate disputes arising from the interpretation of these policies and the allocation of computing resources. Computing infrastructure includes the computing network, servers and workstations (in offices, classrooms, teaching laboratories and research laboratories), and the supporting staff and budget resources. Appropriate areas of policy include reliability, privacy, security, licensing, accessibility, usage, allocation of existing resources, and priority-setting for acquisition of new resources. The committee will solicit input from all appropriate sources, including the faculty, the staff, the curriculum committees, and student groups recognized by the department.
The department's system and network administration support staff (Systems Group) is responsible for implementing department policies related to the computing infrastructure. The manager of the Systems Group will represent that group on this committee.
This document can be amended by a two-thirds majority of the Voting Membership. Ballots for modification to this document shall be by written secret ballot with at least two weeks allowed for response. The ballots shall be conducted in such a manner so as to indicate whether or not a person has voted. The ballots shall be tallied independently by at least two people. Consideration of motions for revisions of the bylaws shall be placed on the agenda of the first faculty meeting of the year.
© 2003 FSU Dept of Computer Science